HOA Board Meeting Agenda 5.13.24
The HOA Board will hold their next meeting of 2024 on Monday, May 13th, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.
Agenda:
HOA Board Meeting Agenda 5.13.24
The HOA Board will hold their next meeting of 2024 on Monday, May 13th, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.
Agenda:
First Quarter is behind us, and we are looking forward to some community activities planned for this summer.
Upcoming Events:
Community Cleanup and BBQ – Saturday June 22nd 10am-Noon
Community Garage Sale – Saturday July 27th 8am-1pm.
Pat Achey resigned as Treasurer effective April 1, 2024. Chris Ordal will be the interim Treasurer until the General Meeting in October 2024. Welcome Chris and thank you for volunteering to fill this volunteer position.
The Board did a neighborhood drive around observing properties for possible violation to our CC&Rs and Rules and Regulations. We saw a potential 43 violations, the violations mainly consisted of Parking, Storage, Maintenance of Lots, and animals. Homeowners and renters are being given time to resolve the issues before warning letters are sent. We will do another review of the neighborhood and any violation after May 17, 2024, will receive a warning letter followed by possible fines. All Sea Links Governing Documents can be found at Sealinksbirchbay.org or feel free to contact the board with questions.
Spring is here, just a few friendly reminders to keep our community looking GOOD!!!
Board Meeting Minutes – April 1, 2024 at 5:30 pm – 7961 W Golf Course Dr.
Board Members in Attendance / Quorum of 4 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), and Diana Fisher (Member at Large) Absent: Pat Achey (Treasurer)
Begin Meeting
Treasurer Report
Wedgewood Court
Sawgrass Asphalt Repair
New Build – Lot 13
Design Control
Mowing Contract
Board Member Liability Insurance Approval
Violations
Gate Codes
New Business
Adjournment of Meeting
Board Meeting Minutes – March 4, 2024, at 5:30 pm – 7961 W Golf Course Dr.
Board Members in Attendance / Quorum of 4 Established: Myra Whiting (President), Donna Chavarro (Secretary), Pat Achey (Treasurer) and Diana Fisher (Member at Large) Absent: Darrel Hildebrand (Vice President)
Begin Meeting
Treasurer Report
Secretary Report
Design Control Committee
Maintenance Committee
Covenants Committee
Newsletter
Update:
New Business
Adjournment of Meeting
Meeting adjourned at 6:23 pm. Myra (P) motioned & Diana (M) second it.
HOA Board Meeting 4.1.24
The HOA Board will hold their next meeting of 2024 on Monday, April 1st, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.
Agenda:
Board Meeting Minutes – 1.29.24 6:00 pm – 7961 W Golf Course Dr.
Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Pat Achey (Treasurer) and Diana Fisher (Member at Large)
Begin Meeting
Flag – Compliance
Gate Repair
Committees
Other Business
Adjournment of Meeting
There is a new ruling regarding flying of flags in Sea Links – effective immediately. It will be written – Flags: allowable flags include Flags of National Origin ONLY. The HOA Board of Directors unanimously voted last night (March 4th, 2024) to update the rule to include Flags of National Origin (a national flag is a flag that represents and symbolizes a country) versus flying the US Flag only. This is a change to the Rules and Regulations that the Board of Directors has authority to update without Homeowners approval. More information to follow in the upcoming Newsletter.
HOA Meeting 3.4.24
The HOA Board will hold their next meeting of 2024 on Monday, March 4th, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.
Sea Links HOA 1st Quarterly Meeting Minutes 1.13.24
Start – 8:00 am 1.13.24
Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Pat Achey (Treasurer) DIana Fisher (Member at Large)
Proof of Notice of Meeting
Board Expectations and Responsibilities:
Committee Assignment:
(should send out an email to see if any of the residents would like to serve on one of the three committees)
Treasurer Report (Pat) :
Secretary Report (Donna)
Bank Signing:
Mailbox and Storage Change
Flag Update:
AUD Rental Update:
Front Gate Flagpole Light
Mowing Contract:
Design Request – Drainage
Quarterly Newsletter:
Miscellaneous:
Next Meeting:
Close Meeting – Motion to adjourn made by Myra Whiting, 2nd by Pat Achey at 10:30 am
Annual General Meeting for the Sea Links Community 12.16.2023
Call to Order/Roll Call
The Annual General meeting for the Sea Links Community Association was called to order at 9:15am. The meeting was held at North Bay Christ the King Community Church, 4895 Birch Bay Lynden Rd, Blaine, WA 98230.
Board Members Present: Karla Savage (President), Tamara Addis (Secretary), Pat Achey (Treasurer), and Shannon Dunn (Member at Large).
Quorum established: 29 in person, 11 proxies = 40 total
Proof of Notice of Meeting
Initial proof of notice posted on website November 27, 2023. Packets were mailed out November 22, 2023.
Agenda Approval
Karla Savage (President) makes motion to approve agenda. Motion seconded by Shirley Sell and Pat Achey.
Approve: 28
Review and approval for 2022 Annual General Meeting Minutes
Motion made by Tamara Addis (Secretary) to approve 2022 AGM Meeting minutes; motion was seconded unanimously.
Presidents Welcome
Karla Savage (President) welcomes all homeowners to the 2023 Annual General Meeting. Thanks them for attending and stresses that the community is in need for volunteers to step up and volunteer for the board. Also gives a slight overview of what it would mean if the association should need to hire a management company.
Board of Director Reports
Presidents Report
Overview of tasks accomplished in 2023, speed bump painting, front gate side fencing replaced, Reserve Study Completed in February 2023. Continued communications and conversations with RHINO Development, golf course owners regarding use and Mt. Baker Blues Festival that was a success and didn’t negatively impact our community. The importance of volunteering to support our community by serving on the board. And the potential cost of hiring a property management company and what that would mean to homeowner’s dues.
Treasurers Report
Review of all financial reports for 2022-2023 for both main account and reserve accounts. Reviewed the projected 2023-2024 Annual Operating budget. Discussed the big boost received from putting our money into larger interest-bearing CD, we earned 4% in 2023. We have the option to roll the money over for another 14 months and ear 5 1/3% interest for 2024-2025 and discussed the penalty should it need to be taken out early.
Budget Ratification
Pat Achey (Treasurer) made motion to approve the budget, it was approved unanimously. A motion was also made to waive the audit and that was also waived unanimously.
Committee Reports
Grounds & Maintenance- well maintained by Birch Bay Lawn Care, speed bump painting was completed and are more visible.
Design Control – had dozens of improvement request from new roofs & fencing to yard and property beautifications. Some tree removal and community care of the drains.
Election of Directors
We had one homeowner volunteer for a board position prior to the meeting, LaVonne Kranz. However, this homeowner was not in attendance at the meeting. We had 4 homeowners volunteer for the board. We took individual votes, and they were all voted in unanimously.
They will fill the following positions:
Myra Whiting – Position 2 (two-year term)
Donna Chavarro – Position 4 (two-year term)
Diana Fisher – Position 3 (1 year term)
Darrel Hildebrand – Position 5 (1 year term)
Pat Achey will remain in Position 1 and complete his term in December 2024.
New Business/Open Forum
Get an electrician out to remove the power from the light pole at the main gate. Concerns of storm drains throughout community, conversations about the size of the drainpipes, if they are large enough and potential solutions to be explored with new board.
The topic of flags was discussed because there have been a handful of homeowners flying flags other than the US Flag. The verbiage of the Flag Rule under Rules & Regulations was changed by the board for clarification which was their right to do pursuant to RCW 64.38.025(1) it provides in part that except as providing in governing documents, the board of directors shall act in all instances on behalf of the association. The Amended and Restated Bylaws, at Section 4.4(a), specifies that the Association may, through its Board of Director: “(a) Adopt and Amend the Rules and Regulations (which is where the flag rule is posted) and, subject to the provisions of Section 10 hereof, adopt and amend Bylaws for the Association.
Thus, per RCW 64.38.025(1) and Section 4.4(a) of the Amended and Restated Bylaws, the Board has the unilateral authority to act on behalf of the Association in adopting and changing Rules and Regulation. Nothing in the governing documents or the statute provide otherwise.
This was all clarified by the Sea Links Association Attorney, Greg Thulin.
This information was read at the meeting for clarification to homeowners who disputed the rule and were fined for flying something other than the American flag.
The empty lots on East Golf Course Drive are up for auction.
Adjournment
With no further business to discuss a motion to adjourn, seconded and carried to adjourn the meeting at 10:35am.
Hello Everyone…
This is just a quick note to let you know that Gateway is working on repairs to the Front Gate. More info to follow…
Thanks!
We are having a Board Meeting to get official approval for the cost to repair the gates. It will be this Monday night, January 29th, 2024 at 6:00 pm at the home of HOA President Myra Whiting, 7961 W Golf Course Dr.
1st Quarter 2024
I’m pleased to announce a full volunteer Board of Directors:
President- Myra Whiting
Vice President- Darrel Hildebrand
Treasurer- Pat Achey
Secretary- Donna Chavarro
Member at Large-Diana Fisher
Committee Chairperson’s have been assigned, but as you all know it takes a community to assist with all the work to ensure Sea Links continues as a pleasant place to live. We are looking for anyone who has skills or knowledge in building, architecture, website, or community involvement.
If anyone is interested, please email us at Sealinksboard@gmail.com.
Design Committee- Pat Achey
Maintenance Committee- Darrel Hilderbrand
Covenants- Pat Achey
The Board of Directors is responsible for upholding the CC&R’s along with contractors, volunteers and homeowners. Everyone can help by keeping yards neat and clear of debris and junk. Sweep the street in front of your homes. Pick up dog poop and the disposal bags, I’ve noticed bags being left on Sea Links Drive. Our commitment to our community is to address all homeowners’ concerns with a resolution that serves our community best, following the CC&R’s.
Quarterly I plan on providing an update on the Board of Director progress. I’ve listed a few things we are working on:
⦁ Mowing contract expires March 2024
⦁ Snowplow bids
⦁ Storm water drain and cleaning bids
⦁ Flagpole light removal
⦁ Front gate security camera bids
Future Project is to review and possibly update CC&R’s.
We are excited about serving our community and look forward to any suggestions you may have on how we can continue to make our neighborhood a great place to live.
This is a request for Sea Links residents: Does anyone know of a snow contractor? And/or does anyone have a snow plow that could help us out? Please reply to the email: sealinksboard@gmail.com Thank you!
First Quarterly Meeting for the Sea Links Community.
The first Quarterly Board Meeting of 2024 will be on Saturday, January 13th, 2024 at 8:00 am at the home of Myra Whiting, 7961 W Golf Course Dr
Annual General Meeting for the Sea Links Community.
Where:
North Bay Christ the King
4895 Birch Bay-Lynden Rd, Blaine, WA 98230
When:
December 16, 2023
Time:
9:00 a.m. – 11:00 a.m. (Doors open at 8:45am)
Proxy Voting:
Have your Proxy votes in by: December 10, 2023
Everyone’s heard of Spring Cleaning—but what about those little (and not-so-little) things that we can do to keep our properties in tip-top shape for the autumn. With Labor Day now firmly in the rearview mirror, the time for that fall sprucing up is now!
There will be a Board Meeting on 10/02/2023 at 7:00 pm at the home of Karla Savage, 7909 W Golf Course Dr.
There will be speed bump and road painting occurring on Sea Links Drive at the STOP sign and on North and East Golf Course. Please use extra caution around cones and wet paint areas.
This upcoming weekend, 8/26 is Birch Bay Derby Day, 9:00am – 5:00pm which will have loads of fun activities! During this event there will be a parade down on Birch Bay Drive that could briefly impact the use of our lower gate. Please be mindful and use main gate on Sealinks Drive to avoid any delays.
As many of you may be aware a tribute to the Mt. Baker Blues Festival will be held on August 5th starting at 11am in the “Festival Area” behind CJ’s Beachhouse/Beach Bar/Beach Cat Brewing/WorldMark. We are asking for volunteers to assist at the lower gate/bridge area to make sure we don’t have any overflow or unwanted visitors in our community. Please send an email to the board if you are interested in volunteering some time. Sealinksboard@gmail.com. Pat Achey the HOA Treasurer will be heading up the volunteers.
There will be speed bump and road painting occurring near the main gate areas both upper and lower as well as by community stop signs in the afternoon of Saturday, 7/29/2023. Please use extra caution around cones and wet paint areas.
NO FIREWORKS ALLOWED IN THE SEA LINKS COMMUNITY
Fireworks: No fireworks are allowed to be lit and/or exploded on any lot or common area in the community.
Gateway Controls will be on site on Thursday April 13th starting around 9:00am to replace the failing loop sensor in the ground at the main gate on Sea Links Dr. Please take precautions when approaching the gate. This project could take up to 4 hours to complete.
4/5/2023
Gateway Controls was able to come out yesterday afternoon to assess the issues we are having with the front gate remaining open for long periods of time and they were able to determine that the ground loop car sensor is going out. They need to order a replacement part and are looking at working us into their schedule in the next few weeks. We will keep you updated on a repair date once that has been established.
4/4/2023 We are experiencing some issues with the main front access gate. We have reached out to Gateway Controls to have the issues resolved and are currently waiting to hear back as to when they are available.
Spring is finally here!
With the weather finally warming up we would like to share a few friendly reminders.
Maintenance of Lots:
All developed lots must be mowed two times (2X) monthly between the months of March through June and at least monthly between the months of July through October. A neat condition means:
1.1 Brush, grass clippings and debris are removed from Sea Links.
1.2 No grass clippings are left in the street.
1.3 No plants or lawns extend beyond the road curb line.
Fires:
Outdoor fires, including fire pits, for burning of wood, trash or debris are not permitted, but outdoor barbecues are permitted in appropriate devices. There will be no initial warning, and the local Fire Department will be called to take appropriate action.
Animals:
Cats, dogs, or birds may be kept on lots, but no livestock, poultry or other animals shall be raised, bred, or kept on any lot. Dogs shall be on a leash outside the limits of the dog owner’s lot. Dogs may not be allowed to roam loose, run on other lot owner’s property or on the golf course property. It is unlawful to keep a dog that frequently, or habitually howls, barks, or otherwise produces loud noises that unreasonably annoy or disturb other residents. Property owners should contact Whatcom County Humane Society to report owners who have dogs that violate this law.
Storage:
Inoperable or non-licensed vehicles; appliances, rubbish, refuse or garbage, and recreational vehicles, including boats, travel trailers, tent trailers, motor homes and utility trailers shall NOT be kept, maintained or stored on any lots unless the same are enclosed in a garage, carport or other screened area, and in the case of rubbish, refuse or garbage, in appropriate sanitary containers. In addition, other than during construction, in compliance with the Covenants, unused building materials of any nature, tools and equipment shall not be kept, maintained, or stored on any lot, unless the same are enclosed in a garage, carport or other screened area.
Parking:
Curbside parking is intended to be used solely for visitors. Automobiles shall not remain parked curbside for more than 24- consecutive hours and shall not be moved from curbside location to curbside location to try to avoid the 24-hour limit. No residents should be parking on the curbside on a regular basis. Boats, trailers, recreational vehicles of any type and inoperable vehicles are not to be parked on the street at any time. No lot owner or occupant shall work on or service any boat, trailer or recreational vehicle in driveways or curbsides.
Temporary Parking:
Recreational vehicles, boats and trailers may be kept in driveways for up to 72 hours for the sole purpose of loading, unloading, cleaning, and washing. NO HABITATION IN THE RECREATIONAL VEHICLE, BOATS OR TRAILERS IS ALLOWED. Construction dumpsters and temporary storage pods may be kept in the driveway for up to 72 hours. Longer stays for any of the above must be approved prior to parking by submitting a Temporary Parking Extension Request Form to a member of the Board of Directors.
There will be a Board Meeting on March 9, 2023 at 6:00pm at the residence of Karla Savage, 7909 West Golf Course Dr.